ADMINISTRATIVE ASSISTANT (CMMS Administrator)

Want to join one of DC’s fastest growing companies? NVE is seeking talented individuals who are dedicated to our company core values, vision and mission. Our employees are critical to our overall success, and our diversity makes us stronger and more creative for the agencies we serve.  NVE has been in business for over 20 years and we have a history of outstanding contract performance. With over 370 employees worldwide, sustaining business and remaining innovative in the federal space remains one of our top priorities. 

Our lines of business include Integrated Facility Services, Administrative Support Services, Construction Surveillance and Security. NVE has developed an excellent reputation with our Federal and Commercial clientele for our technical expertise and commitment to customer satisfaction.

NVE Inc. is seeking an Administrative Assistant in support of an operations and maintenance (O&M) contract for a facility in Beltsville, MD.  This Program has received team recognition for outstanding performance and is located in a secure facility. The main responsibility will be that of a CMMS (Computerized Maintenance Management System) Administrator.  The CMMS Administrator shall be available on-site from 7:30am to 4:00 pm, Monday-Friday and at any other times required to effectively manage all CMMS activities, including all database management contract work. The CMMS Administrator is responsible for the work-flow management of service requests, maintenance of the CMMS, receipt of service calls, dispatching technicians, daily administration of work requests and preventative maintenance tasks, customer interface and generation of reports, and other tasks as assigned by Project Manager. TS Clearance Required.

During normal Government working hours, the CMMS Administrator shall develop and provide all necessary reports and database queries as requested by the COR within 4 hours (unless the COR agrees to a longer time frame). At a minimum, the CMMS Administrator shall possess at least two (2) years of recent experience (within the past 5 years) performing similar duties as those required by this contract, with specific experience using Maximo.

Essential Job Functions:

• Assist the Project Manager in all aspects of project implementation as needed.
• Support the Project Manager with external contacts as needed.
• Manage the CMMS system, including receiving work request, assigning work orders, entering system data and providing the overall system administration.
• Set up, maintain, and organize department’s central files, information, filing, and messages.
• Provide administrative support to the Facilities team.
• Support site activities as needed.

Knowledge:

• Microsoft Suite of products including Excel, Outlook, Word, Teams, and PowerPoint
• Building management and Facility and Maintenance operations.
• Maintenance management software (Maximo)

Skills:

• Must have strong interpersonal skills and ability to work in a team environment.
• Responsibility for follow-up on actions based on various team projects.
• High organization skills in managing multiple projects simultaneously.
• Work independently without regular direct supervision.
• Must be a provider of excellent customer service

Requirements:

• High School Diploma
• Top Secret Clearance
• Prior CMMS Experience

Experience

Preferred

• 2 year(s): CMMS

Education

Preferred

• High School or better

Licenses & Certifications

Required

• Clearance – TOP SECRET

Skills

Preferred

• Microsoft Suite
• Customer Service

Behaviors

Preferred

• Enthusiastic: Shows intense and eager enjoyment and interest
• Team Player: Works well as a member of a group
• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
• Job Security: Inspired to perform well by the knowledge that your job is safe

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)