Contracts and Grants Analyst – Parks

ABOUT THE POSITION

The Riverside County Regional Park and Open-Space District is seeking an energetic, self-motivated, and detail-oriented individual to join our Planning and Development Division as a Contracts and Grants Analyst (CGA). This position will be located at Park District Headquarters in Jurupa Valley.

The CGA will primarily be responsible for comprehensive grants management for the Park District. This will include researching grant opportunities, identifying opportunities that are a match with the Park District’s organizational needs and/or capital improvements plan, managing an annual grants calendar, developing grant applications, coordinating with multiple individuals to gather all information necessary to complete applications, preparing reports for awarded grants, preparing requests for grant amendments, tracking budgets and expenditures against grants, and completing grant close-outs

Ideal candidates will have knowledge of and previous experience with the governmental grants process. Desired qualities include excellent written and verbal communication, time management, and organizational skills, the ability to independently research and support funding requests, experience with program and budget development, and the ability to think creatively. Applicants with previous copy editor experience or relevant experience with local government and/or non-profit experience whom have a demonstrated track record of successful grant proposals are highly encouraged to apply.

Please note: Physical Exposure to various animals, insects and animal smells (lizards, skunks, rabbits, raccoons, etc.) may occur.

Meet the Team!

The Riverside County Regional Park and Open-Space District is a nationally accredited agency who strives to be the regional leader in improving lives through people, parks, places, and programs. Their mission is to acquire, protect, develop, manage, and interpret for the inspiration, use, and enjoyment of all people, a well-balanced system of areas of outstanding scenic, recreational, and historic importance.

EXAMPLES OF ESSENTIAL DUTIES

• Manage and administer District contract operations, including procurement and services planning, financing, evaluation of proposals, and negotiation of contract terms and conditions; recommend a wide range of awards; conduct contract negotiations and renewals.

• Represent the County and the District by acting as a liaison between the District and contractors/service providers to ensure that contracts and grants satisfy all legal and liability considerations.

• Compete for or solicits funding from federal, State or other sources; provide technical assistance to District managers and to contract agencies; write grant proposals and applications; monitor grant implementation for budgetary and operating compliance to grant stipulations.

• Formulate and revise departmental policy and procedure on contracting; ensure fiscal compliance of all contracts and grants; ensure compliance with appropriate federal, State, and County regulations.

• Coordinate all initial and follow-up contract site visits; advise contractors of appropriate compliance concerning contracts and grants; ensure that contractors maintain current valid business licenses and sufficient insurance coverage.

• Write grants, proposals, and narrative and statistical reports.

• Serve as mediator between private industry and the District; assure that District managers perform contractor evaluations as required by County policy.

• Prepare and/or review Board Letters (Form 11’s) and related supplemental paperwork in support of contracts for the Board of Supervisors; prepare analytical reports, correspondence, and memoranda; distribute and/or deliver such documents to appropriate managers and Department Heads for approval and signature.

• Prepare budget requests for assigned staff and programs; supervise and train subordinates as required.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited college or university with a Bachelor’s degree in business or public administration, or a closely related field. (Additional qualifying experience may substitute for up to two years of the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units.)

Experience: Three years of experience in preparing and managing state or federal purchases of service contracts; processing or preparing grant applications; conducting competitive bids; formulating policy and procedures; and negotiating contracts with private industry.

Knowledge of: Grant proposal writing, application and monitoring techniques, policies and procedures; contract preparation and negotiation techniques; proper contract format; legal language used in contracts; working knowledge of governmental regulations regarding contracted services and competitive bidding process; county, state, and federal government general administrative structures and processes; principles of business and public administration; accounting and budgetary controls, basic analysis and research techniques; computer applications pertaining to procurement and business requirements; principles and practices of management and supervision.

Ability to: Write clearly and accurately to identify and describe technical procedures, service delivery methodology and billing procedures; read, understand, interpret, and apply provisions of federal, state, and local legislation and regulations pertinent to contractual agreements for services; use communication skills and techniques required for contract negotiations; analyze and evaluate contracts, budgets, grant proposals, government grants and contractors performance/compliance; problem solving and resolving differences between contractors and the department; ability to direct and supervise the work of others; monitor contract services and assure quality.

SUPPLEMENTAL INFORMATION

Application Deadline

Applications will be reviewed in the order in which they are received. Based on the number of applications received, this posting may close without notice.

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .

Degree Verification:
Prior to the closing date, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

***Prior to the closing date, upload a copy of your official/unofficial transcripts or Foreign Education Equivalency report. ***

Veterans’ Preference

The County has a Veterans Preference Policy. Upload a copy of your (or your spouse’s) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse’s letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans’ preference. See the policy here (Download PDF reader) (Download PDF reader) .

What’s Next?

This recruitment is open to all applicants.

Applicants who are currently County of Riverside employees and/or current employees of the Parks Department may be considered before other applicants depending on the volume of the applications received.

Qualified applicants may be considered for future vacancies throughout the County.

Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.

For specific questions regarding this position, contact the Ebelyn Skinner at [email protected].

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees’ Retirement System (CalPERS).

• Tier I (Classic Member – Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
• Tier II (Classic Member – Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
• Tier III (PEPRA New Member – Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees’ Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.

A new member is defined as any of the following:

CalPERS refers to all members that do not fit within the definition of a new member as “classic members”.

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to [email protected] or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees’ Retirement Law. The Retirement Law is complex and subject to change. If there’s any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year.

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.