Corporate Travel and Office Coordinator

Seeking Corporate Travel and Office Coordinator for immediate hire. Accepting applications from all groups.

“PBS is the fastest growing “All Inclusive Business Platform” vendor in North America and we’ve only just begun! “ 

The Opportunity:

We are changing the way people buy and service cars one dealership at a time. In business for over 30 years, PBS is the third largest DMS (Dealership Management System) provider to the North American retail automotive industry. Each month we welcome hundreds of new users to our software platform, and we need your help.

We are unique in the industry because we view our customers as business partners, technology innovators, and friends. Our software can run all aspects of an automotive dealership with sales, service, inventory management, and accounting modules.

The Role:

PBS Systems is looking for a highly organized, self-motivated, and enthusiastic individual to join our Administration team as a Travel Coordinator.  As a Travel Coordinator you will book travel for all client software install related travel, on-site training, and any miscellaneous travel as needed. The ideal candidate will report to the Accounting – Corporate Manager with minimal direct supervision. Therefore, they need to have superb time management and organization skills.

This position is based in our Milton, ON office and is NOT a remote or Hybrid opportunity.

Responsibilities

• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need (flights, hotel, car rental, etc.).
• When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.
• Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate employees.
• Advises travelers of and assists with any need for specialized travel documents (i.e. prepare USA border crossing documents)
• Prepare install budgets with Director of Project Management – provide cost breakdown for flights, hotels, rentals, etc.
• Prepare and submit per diem requests for all travel
• On call for travel emergencies after hours and weekends
• Travel back-up for Executive Assistant – Sales and Administrative Assistant – Administration
• Office administration tasks, as needed (i.e. back-up for Administrative Assistant)

Qualifications

• 5+ years of experience booking travel
• High school diploma required; some higher education preferred
• Excellent verbal and written communication skills.
• Strong working knowledge of the travel industry.
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
• Excellent organizational skills and attention to detail
• Willingness and ability to keep up to date with evolving technology and travel regulations
• Ability to keep personal information about employees and others confidential

What we offer:

• Internal promotion and growth opportunities
• An education department dedicated to helping you with professional and personal development
• Free parking
• Staff events
• Great referral bonus
• Staff discounts with GM, Dell, Goodlife and more

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required.