Under general supervision of the Director of Procurement, the Procurement Agent II supports all procurement operations, the leadership team, and key stakeholders with sourcing initiatives, supplier management, provides support and coverage on national, regional, and local spend categories, ensure competitive cost sourcing of quality goods and services. The Procurement Agent II should also provide efficient and accurate processing and documentation of transactions, with the overall goal of minimizing the total cost of transactions without impacting service levels.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: (Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.)
Facilitates bids, analysis and negotiations for goods and services.
Accurately and timely processes all purchase orders and other requests from associates and stakeholders.
Manages the day-to-day business relationship with key suppliers through supporting activities including ordering, communication of demand/ volume/ delivery time changes, issue resolution, sharing of end-user feedback, follow up on backorders.
Develops a strong understanding and knowledge of suppliers and their capabilities.
Assists with contract development and administration. Drives implementation of global/regional agreements
Manages supplier relationships to ensure continuity of good and services that meet the quality, service and price performance standards of the organization.
Identifies, prioritizes and communicates key business opportunities.
Works with associates and stakeholders to implement and enforce polices that increase spend visibility and compliance.
Works closely with Accounting to expedite receiving and AP processes.
Works with associates and other stakeholders to develop and implement Purchase to Pay initiatives that reduce transaction cost and consolidate volume. Serves as an escalation point to resolve problems within the Purchase to Pay process.
Contributes to cost savings goals as established by leadership.
Collaborates and communicates effectively across different organizational levels, functions, and campuses to realize procurement goals and objectives.
Adheres to College/University policies and procedures and conducts job responsibilities in accordance with the standards set out in the College/University’s Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy or any of its policies and procedures, applicable federal and state laws, and applicable professional standards.
Maintains regular and timely attendance, reports to work as scheduled and as required to meet the needs of the College/University and assures time worked and/or time-off is recorded properly.
Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments.
Maintains order, cleanliness and safety at work.
Performs other duties as assigned.
EDUCATION: Bachelor’s degree in a related field or equivalent experience.
KNOWLEDGE/EXPERIENCE:
Broadly knowledgeable about professional discipline and related disciplines.
Generally 3-5 years of relevant experience required.
Experienced in administering projects and programs preferred.
